Bid, Proposal & RFP Support

Found a project you want to bid on?

Spend less time working through bid instructions and chasing attachments. Bring an RFI, RFP, RFQ, or other opportunity you have identified; we organize the agreed requirements, contributors, documents, and deadlines into a preparation plan your team can use.

Organize My Bid or ProposalExplore the services

See what you receive · fictional sample report ↗

Why it matters

Turn a long solicitation into an actionable submission plan.

A strong proposal still needs its requested forms, attachments, signatures, and deadlines organized. We map the stated instructions to a checklist so your team can see what is ready, what is missing, and who needs to act.

Use your submission matrix

Give contributors an owner, due date, source reference, and status for each scoped requirement. Track addenda and unresolved questions. Your team approves technical content, certifications, pricing, and the final submission; administrative review does not guarantee acceptance or award.

Built on cross-industry RFP experience

Our professional background includes RFP responsibilities in entertainment, hospitality and facilities services, government, and healthcare, alongside contract deliverable management and closeout experience.

Will you write my proposal or organize the response?

Our core service is administrative preparation: mapping stated instructions, tracking attachments and addenda, assigning document owners, and checking administrative completeness. The $899 Readiness Package includes editing up to 10 pages of client-supplied narrative within its published limits; it does not include writing a full technical proposal from scratch.

You or your subject-matter experts supply and approve technical solutions, qualifications, certifications, and pricing. Final submission stays with you. Tell us what you already have and what is missing so the quote identifies exactly who prepares each item.

Check Support for My Bid Deadline →

Who this helps

Small businesses, contractors, service providers, and nonprofits pursuing opportunities or organizing contract administration.

What you receive

  • Requirement-to-response checklist or submission matrix
  • Document register with owners and deadlines
  • Administrative completeness check against stated instructions
  • Question and addendum log, when included in scope
  • Outstanding-item list, deliverable register, and agreed milestone or closeout tracking

Deliverables are selected and confirmed in your written scope.

Pricing & next step

Can you meet my deadline—and can I preview the work?

Share your required date, approximate volume, and available materials. We confirm capacity and a delivery date in the written scope before accepting work. Urgent work depends on availability and may need a separate quote; an inquiry does not reserve a delivery slot.

Use the fictional sample report to assess the format and discuss the deliverables before committing. Samples illustrate the work; they are not paid-client results or promises of savings. Client feedback is identified separately where available.

Requirements snapshots start at $99; submission matrices start at $299. Readiness packages start at $899.

Your quote reflects document volume, complexity, deadline, setup, and follow-up. We agree on scope and fees before starting.

Organize My Bid or Proposal

See package scope & starting prices · Ask a question first

Your next opportunity

Support for private-sector and public-sector opportunities

Theme parks & hospitality

Pursuing maintenance, facilities, technical-service, event, or other vendor opportunities?

You receive: A matrix built around the actual solicitation, supporting-document checklist, contributor responsibilities, and deadlines. No affiliation, inside access, or preferred-vendor status is implied.

Government procurement

Responding to a public-sector RFP, RFQ, or invitation to bid?

You receive: An organized record of stated instructions, forms, addenda, submission requirements, and open questions. No award or compliance guarantee.

Healthcare, facilities & other services

Coordinating a response while also running your business?

You receive: A submission plan, attachment register, and administrative completeness check within scope. You provide and approve technical claims, certifications, pricing, and final submission.

Different requests. Clearer preparation.

RFI, RFP, or RFQ? Start with what the buyer asks for.

We work from the buyer’s actual request. You supply and approve technical content, credentials, pricing, and final submissions.

RFI, RFP, and RFQ differences & example opportunities

RFI: Request for Information

Often an early request for supplier capabilities or possible solutions. We organize your company information, relevant experience, capability statement materials, and requested answers using facts you supply.

An RFI is not necessarily a competition or a promise of a future award.

RFP: Request for Proposal

A request for a proposed approach to a project or service. We organize requirements, client-supplied narratives, attachments, contributors, open questions, and deadlines within the agreed scope.

RFQ: Quotation or Qualifications

Some buyers request prices for defined goods or services; others use RFQ for qualifications. We follow the actual document and organize the requested quote materials, experience records, or supporting documents.

You provide and approve pricing, credentials, and technical representations.

Already found an opportunity? Share the solicitation or project instructions, deadline, and the materials you have prepared. We confirm the administrative support, scope, fees, and capacity before starting. These service descriptions do not add work beyond your agreed package.

Examples include construction and renovation, maintenance, cleaning, landscaping, security, facilities services, hospitality, events, entertainment, healthcare, nonprofit, corporate, and government opportunities. We assess each request for fit; specialized technical content stays with your subject-matter experts.

Discuss My Project Opportunity

Understand the process

From RFP planning to award—and the work that follows.

An RFP invites vendors to propose how they would meet a buyer’s stated needs. It provides a structured basis for comparing proposals. The steps, communications, and approval requirements depend on the buyer and the solicitation.

How the RFP process works—and where we help

1. Planning & RFP preparation

The process: The buyer defines the need, scope, deliverables, budget, evaluation approach, and schedule, then prepares the solicitation.

Where we help: Organize client-provided requirements, scope materials, document lists, and schedules within the agreed administrative scope.

Your value: Clearer inputs, responsibilities, and preparation milestones.

2. Release, questions & updates

The process: The buyer releases the RFP through its chosen channel. Vendors follow the stated question process, meeting requirements, and any issued addenda.

Where we help: Maintain a question log, track published updates, record applicable meeting dates, and update the preparation checklist.

Your value: Keep changes and deadlines visible to everyone preparing the response.

3. Proposal preparation & submission

The process: Vendors assemble their technical approach, pricing, supporting documents, and other requested materials in the required format.

Where we help: Build a requirement-to-response matrix, assign document owners, track attachments, and check administrative completeness against stated instructions.

Your value: See what is ready, what is missing, and who needs to act before the deadline. You approve and submit the final response.

4. Evaluation & clarification

The process: The buyer’s authorized evaluators assess proposals using the applicable criteria. Shortlisting, demonstrations, or clarification requests may follow.

Where we help: For a responding vendor, organize requested clarification materials and track permitted response deadlines.

Your value: Keep follow-up requests organized. Scoring, selection, and procurement decisions remain with the buyer.

5. Selection, approvals & award

The process: The buyer completes its applicable selection, negotiation, approval, and award steps. An award notice and an executed agreement may be separate milestones.

Where we help: Track requested administrative documents, approval status, open items, and handoff materials within the agreed scope.

Your value: Maintain visibility into outstanding steps. Authorized parties and their advisers handle negotiations and final decisions.

6. Deliverables, milestones & closeout

The process: After execution, the parties perform the agreement, review deliverables, track milestones, and complete required closeout activities.

Where we help: Maintain deliverable registers, record client-reported status, coordinate document follow-up, and organize closeout checklists and records.

Your value: Carry organized follow-through beyond submission. Acceptance and completion approvals remain with the responsible client personnel.

Are you issuing an RFP or responding to one?

Responding vendors: Our core offering helps you organize instructions, attachments, contributors, deadlines, and requested follow-up.

Organizations preparing an RFP: Discuss administrative support for organizing your supplied scope, requirements, schedules, and document records. We confirm fit and deliverables before accepting the work.

Support does not include independent procurement decisions, proposal scoring, award selection, legal opinions, or guarantees of compliance or award.

Tell Us Where You Need Support

Why choose personal support & how we get started

Why choose personal support

Your information, organized for the actual request.

We check the administrative work product against the supplied solicitation and organize requirements, contributors, attachments, and deadlines within scope. You supply and approve company facts, technical content, pricing, and final submissions. Larger or changing requirements receive a separate quote.

Compare scope & starting prices →

How we get started

  1. Share the general situation, deadline, and approximate volume.
  2. We confirm fit, scope, fees, and required materials.
  3. You receive the agreed deliverable and follow-up items.
Service boundary: You approve and submit the final response. Support does not guarantee an award, determine legal compliance, or provide legal drafting or negotiation advice.

Questionnaires are hosted by Tally. Read our Privacy Policy before submitting. Do not upload Social Security numbers, banking details, passwords, or medical records. An inquiry does not create a client relationship.

Our review & privacy process

Experienced support. Human-reviewed results.

Every deliverable includes human review against supplied documents or agreed research sources.

Technology assistance & personal-information handling

Technology may assist with research, summarization, and organization. Every deliverable receives human review against the supplied documents or agreed research sources. We manually redact personal information before using client material with AI tools and do not submit client personal information to AI.

Human review helps reduce errors; it does not guarantee accuracy or replace qualified professional advice.

How we use technology →   Our information-handling policy →

Prepare before the deadline pressure

Build a bid-ready document file.

Organize reusable company materials before the next opportunity arrives. Standalone setup is custom quoted.

Bid-ready preparation tasks & ongoing support

Do not wait until a submission is due to discover an outdated attachment or a missing reference. Organize a reusable record of your company’s materials, then check it against each opportunity’s actual instructions.

Before you find the next opportunity

  • Inventory client-supplied company details, capability materials, references, and experience records.
  • Record licenses, certifications, insurance-document dates, and missing materials without determining legal or coverage sufficiency.
  • Assign owners and next actions for keeping the document file current.

When an RFI, RFQ, or RFP arrives

  • Map stated requirements, attachments, and deadlines.
  • Check which existing materials fit and identify what still needs preparing.
  • Maintain an addendum log and administrative submission checklist within scope.

Client personnel approve facts, qualifications, pricing, and final submissions. A prepared file does not guarantee acceptance or award.

Pricing: A standalone bid-ready document-file setup is custom quoted by document volume and condition. Solicitation-specific snapshots and matrices retain their published starting prices. Ongoing maintenance can be included in an agreed administrative retainer.

Discuss Bid-Ready Preparation